Invoice Agent – now available to eligible Texas ERP customers | coming next to California Your AP team wasn’t hired to type. K-12 accounts payable teams can spend 40-70% of their working time keying invoices into a system by hand, before review even begins. Frontline Invoice Agent captures invoice information and turns it into a standardized digital record. Your team reviews what needs judgment, and nothing posts without their approval. See it in action Open it. Read it. Key it. Check it. Every invoice starts the same way, and none of it is the work your team was hired to do. For some K-12 AP teams, it takes 40-70% of the work week. In a large district, that’s five to ten people keying invoices all day, every day. The volume never drops, and the work has no natural stopping point. It ends when your staff runs out of minutes in the day. It’s the single largest draw on an AP team’s time, and it’s the one part of the job that no amount of experience makes faster. How It Works — One intake layer, built for school finance How it works One intake layer, built for school finance. An invoice arrives the way it always has. Everything after that changes. Corrections make it better. When your team fixes something, the model learns to handle that kind of correction everywhere. 01 Arrives An invoice arrives the way it always has. Printed, scanned, emailed, or electronic. Your vendors change nothing. 02 Captures The Invoice Agent captures, extracts, and standardizes the information. Vendor, amount, invoice number, type. Every field carries a confidence level. 03 Routes Information that needs a second look is surfaced for review, based on criteria your district sets. Your team can see which fields Invoice Agent believes need human review for accuracy, so they’re confirming a record instead of building one. 04 Lands Your team reviews what needs attention, and approved invoice data is created automatically in your ERP. Validated before it lands. Nothing is approved without review. Before Invoice Agent, a typical traditional invoice took about three minutes to process. Now, 90% of those move through the system in under 30 seconds, even with human review. That gives our AP team more time for the work that really needs their attention.” San Antonio ISD Less entering. More time for the work that matters. Cut Manual Invoice EntryAutomatically capture and extract invoice data, so staff spend less time entering it by hand. Multi-Format Capture: Upload, email, or receive supported electronic invoices from vendors — all into the same intake process. Intelligent Data Extraction: Extract key invoice details such as vendor, amount, invoice number, dates, and line items automatically. Deliver One Trusted Digital RecordTurn every invoice into one standardized digital record, creating a cleaner audit trail without reconstructing information across systems. Standardized Record: Create one consistent digital record for every invoice within the Frontline platform. AP Workflow Integration: Send reviewed invoice data into downstream AP workflows in supported Frontline ERP environments. Focus Review Where It MattersSurface information that needs attention, so AP staff can focus review where it matters most. District-Defined Rules: Configure which invoices or fields require human review based on your district’s policies and workflows. Work Dashboards: Give staff and managers a clear view of what needs attention, who owns it, and what’s ready to publish. Your team stops typing and starts doing the work only they can do. Manual entry drops sharply across printed, scanned, PDF, and supported electronic invoices The corrections that remain take a fraction of the time keying did Hours move to exceptions, vendor questions, and audit readiness More capacity for your team to support the programs and people students rely on every day Is your AP team ready for some relief? Schedule a Personalized Tour
